Music Performances

So I've been talking with PSU's Acapella group, The Green note, and they said they are interested! The manager said he's going to check and see who's available to perform, and then get back to me. Also, they said they'll promote our event on their FB page. :)
Anyways, assuming everything works out and they say yes, do any of you have an idea of how we can work them into the show? Will someone be talking to them to work out what type of songs they'll be performing?
Again, not completely sure about it yet, but just letting you guys think about it. ;)

Gift Basket Pick Up?

Hey guys, so apparently in order to get the $75 gift basket that Bob's Red Mill is donating, we have to travel to Milwaukie in August (see email below). :( It's a really long ways away from where I live, so I was wondering if any of you who live closer to there could please pick it up? It's only 20 minutes from Eagle Eye, and I remember one of you said you live in that neighborhood......

Thank you,

Sonam 

Hello,

We will have a $75.00 Gift Basket ready for you to pick-up for your August 16^th event.  It will be ready for pick-up on August 1^st at our World Headquarters location, 13521 SE Pheasant Ct, Milwaukie, OR 97222.  Our office is open Monday through Friday 8:00 am till 5:00 pm and you can inquire at our Receptionist’s desk for the basket under the name of “PSU Optometry Club”.

Regards,

Yvonne Fyan

Bob's Red Mill Natural Foods

Customer Service Manager

ph# 971 206 2217

yvonne@bobsredmill.com

Reply to:

Cupcakes!

A small business owner that is just starting her business is donating 100+ paris themed cupcakes to the event!!

Banner, Posters, Postcards

Are all ordered!  They should be here by our next meeting.  I rushed them.

I didn't get to order many of the posters because they were over $10 each and that got really spendy pretty quick.

But, I did order 500 postcards, 2 banners, and several posters.

We can scan one of the postcards and give them via e-mail if we need more to handout.

Updates

-small business card size ads are here!
-approval for banners, posters, and postcards are pending
-it would be great if everyone could get 5 baskets together (if businesses won't donate, then you can put the baskets together, I usually look for sale items to fill the baskets with items)
-silent auction team/gifts for giving:  I would try Belmont Street and Hawthorne Street to try to get your items, since they are in the area they will be likely to donate items
-Music Coordinator (Adam):  You could look at high school bands, community bands to see if they will play for free, or friends that play well.
-Anyone know of a good MC and who can flip a coin really well for heads and tails game?
-Will order things for head/tails game
Mariska

5,000 Cards Ordered Today

Thank you to Mai and the advertising team that made the business card size advertising materials for the event.

I just ordered 5,000 of them.  They will arrive in one week.  As soon as them come in, let's meet to distribute them and advertise like crazy :)

TLC Laser Center Contributions

Message from Tracy at TLC. 
Hi Dr. Cirera-Probst!
TLC can cover $100 of the appetizer order and also provide one of the raffle prizes. How does that sound?

Definitely keep the 16th of Aug. for the date of the fundraiser!

Thanks to everyone who responded!

Possible Date Change from 8/16 to 8/23 - need response ASAP

Hi Everyone,

I'm trying to coordinate the models, frame reps, and clothing lines.  There may be a date change from 8/16 to 8/23. 

If we change it to the 23rd would this be a problem for anyone? 

Please response that it would be ok OR no it won't be okay and reason. 

Thanks!

Meeting schedule for Advertising Committee and Silent Auction Committee and Pre-Optometry students

Where:  The Seattle's Best is located on PSU campus. I show the address as being: 1742 SW 6th Ave, 97201.

When:  4/22 (SUNDAY) at 9AM

Bring:  Something to take notes on and updates!

Meeting Location? :)

Hey everyone, just to confirm, what location are we meeting at for our next meeting at 9am on Sunday, April 22nd? I know we talked about meeting at Seattle's Best earlier, but when I looked up Seattle's Best on google maps, I saw that there were 3 locations in downtown alone! If someone could please confirm the meeting location's exact address, either on here or by email to us all, I would really appreciate it. :)

Women's Line APPROVED!!!!!

Here is a message from CABI (women's clothing line for the fashion show).  Now we can go ahead and proceed w/ everything!  I will also contact Mai's contact from the hotel that has a mens clothing line now that we finally have the women's clothing line.  -mariska

this is her message .....

I did! Yesterday. And we are in!! There are some stipulations as far as the advertising materials. I would like to have a conversation with you. Can we schedule a call?

 

How about tomorrow 6pm or Monday?

 

Thanks so much for your patience!

Jana

Items to be on Silent Auction

Current items:

Night at Paramount Hotel

$50 gift certificate to Tasting East

Hour massage

Potential items:

Beach house retreat

Golf lessons/games

Blazers game tickets

Advertising: Poster Info + Everyone: Our Doodle Poll :)

Hey everybody! :) Sorry for the late correspondence--after spring break I had some issues to sort out with new classes. Now that my (and all of you guys') schedules are final (the last day for changes and 100% refund was Sunday) I created a Doodle poll for you all to fill out so we can see what times we all are and are not available, to help us decide times/dates for future meetings. I'm not sure if you guys are still wanting to do the Sunday, April 22nd meeting at 9am or not, but maybe this poll can help us decide to finalize it or move it to another time/day? I made the poll a 5 day/school days poll, but please ignore the dates set in there, as the poll is meant to give us all a general idea of each of our available times for any school day of the week, in ANY week of this term (ie. show when we have classes or other weekly, reoccurring time commitments. The link is below, and I also sent you all invites via the doodle poll website as well:

http://www.doodle.com/9uzy9nsk6dviqy6n

Also, Mai, I wanted to ask if those posters you sent out via email were the final designs you were planning to use? I've been researching and talked to SALP here at PSU, and found all the information we need for postering here on campus. The documents I posted below show all the locations we can put up posters at on campus (there are a LOT, so I think it would be efficient to have the entire adverstising team get together one of these days and split up the locations for each of us to go to). The only rule we have to abide by is that we CANNOT put up posters at the locations in bold in the document, as those are locations for student group posters only. I talked to SALP again to make sure, and the information I was given earlier was correct--our club, The OC at PSU, cannot technically be affiliated with the fundraiser, only involved in it, so we can't use student club resources (and in this case, student club only poster locations) to support it. :(

Lastly, before I read your post about making the tickets electronic and personalized, I went and talked to the PSU Box Office to see if we could possibly hold some tickets there so students can have quick and easy access to them, which would make them easier to sell. I was referred to the manager there who wasn't there at the time, and I was going to go again this week to talk to her, but I'm guessing that I don't need to anymore? Let me know what you think--do you think it would be a good idea to hold some tickets at the PSU Box Office? :)

Postering Locations Across

Portland State University

All bulletin boards are open to the general public unless otherwise noted.

SALP boards are bolded – flyers for these boards must be stamped by SALP, SMSU 119. Please bring 2 copies of your flyer to keep on file in the SALP Office, SMSU 119.

If you have a PSU community or student organization event please email leadership@pdx.edu with the event information and we will add it to the Org Sync calendar.

Art Building

·   1 on the ground floor by entrance. Get approval from the Art Dept office on the 3^rd floor.

·   1 on the 3^rd floor in the student lounge.

Cramer Hall

·   1 in the basement, just outside of the elevator SE corner. Must have SALP approval.

·   2 on the 1^st  floor, in the N hall.

·   1 on the 1^st  floor, just outside of the elevator SE corner.

·   1 on the 2^nd  floor, just outside of the elevator SE corner.

·    1 on the 3^rd floor, just outside of the elevator SE corner.

·   1 on the 4^th floor, N hall.

·   2 on the 4^th floor, middle hall.

·   2 on the 4^th floor, in the skybridge to SMSU.

Graphic Design Annex

·   1 on the ground floor by the 5^th St entrance.

Honors Building

·   Take 2 to the secretary in room 103.

Science Building 1

·   3 on the 1^st floor, S hall

·   1 on the 3^rd floor, middle of the hall.

·   1 on the 4^th floor, W end of the hall.

·   1 on the 4^th floor, E hall.

PSU Bookstore

·   Take 1 poster to the info desk for posting.

Millar Library

·   Post 1 on the kiosk in the entryway on the 1^st floor if you don’t mind having it taken down quickly since the small kiosk frequently gets crowded.

·   Post as many as you like in the elevator lobbies on the 5^th, 4^th, 3^rd, 2^nd and basement floors.

Neuberger Hall

·   1 in the basement near the elevators.

·   2 on the 1^st floor lobby by the Financial Aid windows.

·   1 on the 2^nd floor, bulletin board along entire E hall.

·   1 in the S hall by the women’s restroom.

·   1 in the main hall, S end.

·   2-3 in the W hall by classrooms.

·   1 on the 3^rd floor next to the elevator.

·   1 on the 3^rd floor mezzanine by the Math offices.

·   1 on the 3^rd floor by the breezeway to SMSU.

·   1 on the  3^rd floor in the SW corner of the building.

·   1 on the 4^th floor across from the elevators.

·   1 on the 4^th floor at the S end of the hall. Multiple Departmental boards in the W side hallway.

Get permission from Departmental offices.

Office of Residence Life

·   Broadway Building Suite 230. Bring 40 flyers for distribution to the residence halls.

School of Education/School of Business

·   1 on the 3^rd floor in the S hall.

·   1 on the 3^rd floor in the N hall.

Koinonia House

·   Take 1 poster to the reception desk & they will post it.

King Albert Building

Take 1 to the Meetro and post it back by the phone.

Shattuck Hall

·   Multiple boards on the 2^nd floor.

Lincoln Hall

·   1 by the NE ground floor entry.

·   Take 1 to the Theater Arts Dept. room 127.

·   Take 1 to the Dept of Music Office.

·   1 on the 2^nd floor, SW corner by the stairs.

·   1 on the 2^nd floor, SE corner by the stairs.

Get permission from departmental office.

Simon Benson House

·   Take a handful to the reception desk and ask them to place them on the table.

Smith Memorial Student Union

·   2-3 for the Parkway North (eating area outside of the food court.)

·   1 in the N entry.

·   1 in the S entry.

·   1 in the basement by the ATM, NW corner.

·   1 in the Food For Thought Café in the basement.

Urban and Public Affairs Building

·   1 on the 2^nd floor around the corner from the elevator.

·   1 on the 2^nd floor outside of the student lounge, room 280.

·   1 on the 3^rd floor around the corner from the elevator.

·   1 on the 4^th floor around the corner from the elevator.

   Get permission from the School of Community Health.

·   1 on the 5^th floor outside of the Hatfield School of Government.

·   1 on the 6^th floor outside the Hatfield School of Government

Miscellaneous Locations

·   4-sided kiosk between SMSU and Neuberger Hall.

·   1 in Loco Loco Burrito in the basement of Koinonia House.

·   1 in Hot Lips Pizza.

·   1 on the S side of Science Building 2.

·   1 in Starbucks across from Montgomery, in the Vue Bldg.

·   There are multiple bulletin boards outside and inside of virtually every classroom on campus – just make sure to get Departmental permission if needed!

Poster Etiquette

·   Use thumbtacks or pushpins instead of staples.

·   Don’t cover another organization’s poster.

·   Remove and recycle your poster after the event.

·   Post only on approved surfaces.

·   Posters on SALP boards that do not comply will be removed.

How to Make Your Posters Stand Out

·   Use color- either colored paper or colored ink.

·   Print various sizes – for example, print an 11x17 and cut down the middle to yield two 5.5x17” posters or print small posters for boards outside classrooms.

·   Do something to add a third dimension to your posters.

·   Make it informative and visually appealing.

·   Place your poster on a table with a handful of other posters, step back 5 feet and decide which items grab your attention and why.

·   Be creative – just because you haven’t seen it done doesn’t mean it won’t work.

·   Enjoy what you’re doing – it will show in the final results.

Takumi Eyewear said Yes!

They will be able to be at the fashion show.

Video for Advertising

Sorry it took so long on the video, I needed John Tran to lessen my video time.  Hehe, I looked awful at the end of the fundraiser w/ no sleep.  This is the best he could do, so we can use it now.  He did an awesome job!  Here is the link  http://vimeo.com/johntranfilms/parisnightfashionshow 

Advertising team: tickets

I was thinking instead of making/printing tickets, we should do them electronically? I want to customized the tickets and make it personal by thanking the attendee's individually.

So basically, we'll send them confirmation of their purchase via email with their electronic ticket. With that being said, it's important that we get their emails at the time of ticket purchase. We can also ask if they would like an email to remind them of the event as well. Attendee's can either print the ticket or pull up the ticket on their smart phone, iPad, etc and we'll admit them by stamping their hand. I figure it's one way of saving on the expense part such as printing materials.

The picture is a sample of what the electronic ticket would look like. Please let me know what you think or if you have another ideas.

Thanks!

Mai

Maysara said yes!!

Maysara Winery will just said yes to hosting the wine tasting again this year.

Still waiting on the frame reps and CABI.

Advertising video: I'm trying to get John Tran to edit this for me a little more and then we can start using it. It would be neat to store the video on our smartphones or ipad (if we have one) to show people when advertising or asking for donations.

Gifts for giving (gift baskets): This message is for the silent auction/gift basket committee ... Please contact Sally Probst (my mother in law). Her phone number is 503.351.5353. She would like to donate.

Some pics from last year ... more to come

This is a blog for the organizers to stay updated

Hi everyone! I quickly put up this blog for a place to post pics of last year's event for inspiration and to create a place to keep everyone updated about the fundraiser. It keeps everything transparent and it makes us meet our goal to make a successful fundraiser for the children of Doernbecher. So, please post your updates here. And, remember to have fun in the process! Thank you for helping Doernbecher!

Approval for Silent Auction

Just got the call that the silent auction is a go! It is not considered gambling! update: called oregon of justice and they will get back to me about putting on a silent auction (I didn't find anything on it online, only found things on raffles, so it sounds promising), called Jana at CABI (women's clothing line) and she said she thinks it is a go and will contact the corporate office again to check status of approval of using their clothing line. Once we get approval from women's clothing line we can begin advertising.